A multi-event B2B platform
powering AVA's whole calendar
One platform to run every event end-to-end, from registration to the show floor
AVA runs dozens of B2B events a year across multiple verticals. Each one used to mean a stitched-together stack of registration tools, spreadsheets for breakouts, manual badge printing, and group chats for the on-site crew. The team wanted a single platform that handled every part of an event, and gave global admins a real view across all of them.
We built AVA Event Hub as a multi-tenant platform with global-level reporting, a flexible registration form builder, breakout session sign-ups, speaker and agenda management, and a full attendee communications stack (push notifications, email blasts, and WhatsApp blasts) all from one admin.
On the show floor, a companion crew app lets staff scan attendees in, pick up assigned tasks, and run badge printing through Zebra printers. Attendees use the app for their agenda, breakouts, photo galleries, and live lucky draws, with proper data privacy and compliance baked into every flow.
Numbers since the platform went live.
From scattered tools to a single event operating system
Challenge
AVA was running every event with a different patchwork of tools, with no shared view across the calendar.
- Registration forms rebuilt from scratch each event, with no consistent data model
- Breakout sign-ups, speakers, and agendas tracked in spreadsheets and decks
- Communications split across email tools, manual WhatsApp groups, and ad-hoc push
- On-site crew coordinated by walkie-talkie; badge printing handled outside the system
- No global-level reporting and no consistent approach to data privacy & compliance
Solution
A multi-tenant platform that runs every event end-to-end and rolls up cleanly to a global admin.
- Drag-and-drop registration form builder with breakout session sign-ups built in
- Speakers, agenda, and informational tabs surfaced live in the attendee app
- Push, email, and WhatsApp blasts from a single composer with audience filters
- Crew mobile app for check-in scanning, task assignments, and badge printing via Zebra
- Global-level reporting across events, with privacy and compliance enforced by default
Product design across organiser, public, and attendee views
Every part of an event, in one platform
Event management & global reporting
A multi-tenant admin where each event is its own workspace, with a global view that lets head office compare attendance, registrations, and engagement across the entire calendar.
Registration form builder
Drag-and-drop form builder for any registration scenario (corporate, VIP, media, partner) with conditional fields, custom validations, and consent capture for data privacy & compliance.
Breakout session registration
Attendees pick the breakouts they want from the app; capacity, waitlists, and conflict checks all enforced by the platform so organisers stop running session sign-ups in spreadsheets.
Speakers, agenda & info tabs
Manage speakers and the full agenda in one place. Configurable informational tabs let organisers surface anything else attendees need (venue maps, sponsors, FAQs) directly in the app.
Push, email & WhatsApp blasts
One composer to reach attendees on the channel that fits: push for live updates, email for confirmations and recaps, WhatsApp blasts for high-priority announcements. Audience filters built in.
Crew app + badge printing
A mobile crew app handles on-site check-in scanning, with built-in task management so managers can assign and track work across the team. Badge designer integrates directly with Zebra printers.
Photo gallery
An in-app gallery where attendees can browse event photography as it's published, keeping engagement going through the day and giving sponsors visible coverage.
Lucky draw
Configurable draws by prize tier, winner count, and audience criteria. Attendees see their result live in the app: no clipboards, no announcements over a bad PA system.
We've gone from launching event sites in weeks to spinning them up in a single afternoon. The hub gave us our calendar back.AVA Events · Marketing Lead
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