An AI agent that plans
corporate events in minutes
A conversational AI agent that turns a brief into a fully scoped corporate event plan.
Corporate event teams spend more time on logistics than on the experience itself: chasing venue quotes, building agendas in slide decks, and rebuilding the same budget spreadsheet for every offsite. ATAG asked us to compress that whole upfront stretch into a single conversation.
We built an AI agent that interviews the user about their event goals, audience, and constraints, then proposes a complete plan: theme, agenda, venue shortlist, vendor mix, and a working budget. Every output is editable, exportable, and ready to share with stakeholders.
First-time users now go from blank page to a credible, costed event plan from what used to take several days to under fifteen minutes.
Numbers from the live pilot.
From fragmented prep work to structured planning
Challenge
Corporate event planners were stuck doing the same low-leverage work at the start of every brief.
- Hours lost rebuilding budget spreadsheets and theme decks from scratch
- Venue shortlisting handled over scattered emails and personal contacts
- Agenda drafts thrown together in slide decks with no structure to iterate on
- Junior planners spending days on prep instead of learning the craft
Solution
An AI agent that interviews the planner, then drafts a complete, editable event plan in one pass.
- Conversational intake that captures goals, audience, dates, and constraints
- Generated agenda, theme, venue shortlist, vendor mix, and budget, all editable
- Structured outputs the planner can refine, version, and share with stakeholders
- Human-in-the-loop checkpoints so the planner stays in control of every decision
Planning conversation and editable event outputs
A planning agent across briefing, design, and budgeting
Conversational intake
The agent interviews the planner about goals, audience, dates, location, and constraints, turning a vague brief into a structured input the rest of the system can act on.
Theme & agenda generation
Generates a working theme, narrative arc, and a session-by-session agenda. The planner can edit any block inline and regenerate just that piece without losing the rest.
Venue & activity shortlisting
Pulls a ranked shortlist of venues and activities that match the brief's capacity, location, and budget.
Budget builder
A working budget pre-populated with suitable items for the chosen type of event, format and venue, with adjustable scope, headcount, activities, and the ability to see the impact instantly.
Stakeholder export
One-click export to a polished proposal deck in a structured brief PDF, ready for the salesperson to present the people who need to approve it.
Workspace & history
Every plan is versioned and saved into the planner's workspace, with comments, comparisons, and a clean audit trail of what changed and why.
The agent does in fifteen minutes what used to take our team three days. We don't start a brief any other way now.ATAG · Head of Events
Have a project in mind?
Share your timeline, scope, and goals with us. We will give you a clear view on whether we are the right fit and what the next steps could be.